One-Third of German Companies Yet to Send E-Invoices as 2027 Mandate Looms

A recent survey reveals that a significant portion of German companies are unprepared for the mandatory adoption of electronic invoicing (E-Rechnung) ahead of critical deadlines in 2025 and 2027. According to data collected by YouGov for invoicing service Easybill, one-third of companies have never sent an E-invoice, and only 42% issue them regularly. Furthermore, 24% of companies have completed the transition, while 38% are in progress, and 29% have barely started or are only planning the change.

The main hurdle identified by 36% of these firms is the technical implementation of E-invoicing systems. Additionally, 29% express uncertainty about the legal requirements, and 27% admit to lacking the necessary expertise to fully comply. Many companies still rely on traditional office software such as Excel and Word, which fall short of meeting the structured XML data format mandated by law. Only 39% currently use accounting software compatible with E-invoicing.

Beginning January 2025, all companies in Germany must have the capability to receive E-invoices. By 2027, larger businesses will be obligated to send E-invoices exclusively for B2B transactions, with smaller firms having an additional year to comply if their revenues are below €800,000. Tax authorities plan to require real-time transmission of invoice data by 2030. Compliant electronic invoices must use structured XML formats like EDI, ZUGFeRD, or XRechnung, while scanned paper documents or image files do not meet legal standards.

Dr. Andreas Seifert, CEO of Easybill, highlights that companies should view E-invoicing not only as a regulatory demand but also as a chance to automate and streamline business processes. He warns that companies still relying on manual invoicing tools need to act quickly to avoid compliance risks and leverage automation benefits.

Overall, the findings paint a picture of widespread unpreparedness and knowledge gaps in German businesses as the E-invoicing mandate approaches, underscoring the urgency for education and technical upgrades.